Plant floor
Model 01
Manufacturing & tooling AP
Partial deliveries stay partial — not errors. Catalog quirks never mask a real money difference.
- Partial GRNs scored fairly
- UoM & part-number tolerant
- Delivery orders auto-attached
AI-powered AP automation Works with or without ERP
Step 01 · Intake
Invoices land. Novio notices.
Connect a mailbox or drop PDFs — multi-invoice files split, statements are ignored, only real invoices enter the pipeline.
ap@yourco.com2 invoices
Northwind Industrial
Invoice INV-10245.pdf
Contoso Pte Ltd
3 invoices · will auto-split
Fabrikam Logistics
Monthly statement
Adventure Works
Credit note CN-88
Invoice
INV-10245
Total2,980.00
Or drop PDFs here
AI reading…OCR fallback on if needed
INV-10245.pdf
VendorNorthwind Industrial
AmountSGD 2,980.00
Tax9% · 245.14
PO refPO-4501234
Upload Key in Email Import / ERP
Purchase order
PO-4501234
Qty 120 PC
Unit 12.50
SGD 1,500
Goods receipt
GR-5001234
Received 120
DO-8821
Complete
Invoice
INV-10245
Billed 120
Tax 9%
SGD 2,980
Works with uploads and spreadsheets — ERP optional
Line-level reconciliation3 lines · tax-aware
GR-5001234
Received OK
PO-4501234
1,500.00 net
0match
INV-10245
2,980.00 incl.
Tax-inclusive invoice · line nets reconcile
LinePOGRNInvStatus
Widget A404040 Matched
Widget B505050 Matched
Freight——80 Matched
100matched
All lines within tolerance
Controls
Exceptions dispositioned
Approver signed off
Duplicate check clear
Audit trail written
Touchless eligible
PO GRN INV
Ready to close
ApprovedINV-10245 · score 100 · audit trail sealed
Record payment
Any team
Export pack
PDF / CSV
Post to ERP
If connected
Payment ref
PAY-2026-0441
Recorded by finance · today
Trail
4 events logged
Extract → match → approve → close
See Novio
Built for real AP work
Invoice intake, 3-way match, and exception handling — the surfaces your team uses every day.
How it works
From inbox to paid in six beats
Built for any AP team — with or without an ERP. Heavy work runs in the background; you get a ping when each step finishes.
- 1
Intake
Step 1Drop PDFs into a batch or tick detected invoice emails. Multi-invoice files split automatically.
- 2
AI extraction
Step 2Vendor, amounts, tax, PO reference — with OCR fallback for broken vendor PDFs.
- 3
Bring PO & GRN
Step 3Upload, key in, or pull from your systems — purchase order and goods receipt join the invoice.
- 4
3-way match
Step 4Every line reconciled — quantities, unit prices, totals, tax — with plain-English reasons.
- 5
Approve
Step 5Flagged lines dispositioned, approver sign-off — or touchless for perfect matches.
- 6
Close
Step 6Record a payment, export the pack, or post into an ERP if you use one — the trail is already written.
You stay in control Extraction review Exception disposition Approver sign-off
Built for how AP runs
One engine. Four operating models.
Matching, permissions and workflow adapt to your team — no two finance orgs work the same way.
Shared services
Model 02
Multi-entity groups
Bill-To detection, per-user scoping, mixed-entity batches flagged before they bite.
- Entity scoping
- Bill-To auto-detect
- Mixed-entity warnings
Inbox ops
Model 03
High-volume mailboxes
Invoice emails detected, attachments extracted on demand, duplicates blocked org-wide.
- Auto-detect invoices
- Org-wide duplicate block
- Touchless clean vendors
Compliance
Model 04
Audit-heavy environments
Who reviewed each line, who approved, why each variance was accepted — already on the trail.
- Segregation of duties
- Server-enforced gates
- Statutory retention
Same match engine underneath
Configure operating mode, tolerances, and fields per entity — not four separate products.
Capabilities
Everything between inbox and ledger
Built for messy PDFs, partial deliveries, GST quirks, and auditors who want receipts.
Mailbox intake
Connect Microsoft once. Invoice emails auto-detected; tick, extract, Outlook tagged “Extracted to Novio”.
Self-healing extraction
Multi-invoice PDFs split on AI boundaries. Broken fonts fall back to pixel OCR automatically.
Any stack, not just ERP
Upload POs and receipts, key them in, or connect an ERP when you have one. Same match engine either way.
Duplicate protection
Org-wide checks by number, vendor and amount. Flags block posting until cleared.
Touchless approvals
Perfect matches within tolerance auto-approve — audit-logged — so humans only see exceptions.
Exceptions worklist
Six auto-classified categories. Assign, track Open → Resolved, filter “Assigned to me”.
Also included Analytics Document library CSV export Live notifications Multi-entity Guided tours
Matching engine
A score you can take to audit
Document-level GST, line consolidation, UoM and part-number noise never move the score. Only genuine quantity, price and amount variances do.
0×
documents reconciled per invoice — PO, GRN and invoice, line by line
0
means the money fully reconciles — nothing cosmetic can inflate it
0/7
extraction and matching run in the background while your team works
0
need for an ERP — email, uploads and keyed data are enough to start
Matched — reconciles within tolerance Partial — e.g. goods not fully received Discrepancy — genuine money difference
Built-in assistant
Meet Novio AI.
Support that has read the manual — and your data. Explains match scores against real sessions, answers “where do I click”, and files bugs for admins — in any language.
Answers from your data
Looks up real batches, emails and match results — not a generic FAQ.
Explains any score
Ask why an invoice scored 82 and get the exact variance, plainly.
Files bugs & ideas
Drafts the report with you, confirms, and notifies admins.
Speaks your language
Replies in English, 中文, Bahasa — whatever you write.
Novio AI
Online · knows your data
Why is invoice INV-10248 only at 82?
Unit-price variance on line 2 — invoiced $0.88 vs PO $0.76 (+15.8%), beyond your 2% tolerance.
INV-10245✓ Matched · 100
INV-10248⚠ Price · 82
Route it to the buyer, or approve if the uplift is agreed.
Open the sessionAssign to buyer
Security & compliance
Enterprise controls, on by default
Identity from your tenant, separation of duties in the workflow, and an audit trail that never forgets.
Your identity provider
Entra ID, Google, Okta, Keycloak or any SAML/OIDC. Allow-listed before access.
Segregation of duties
Approvers sign off before posting — and cannot approve their own work.
Server-enforced gates
Closing or posting stays blocked until match, line reviews, approval, and no duplicate flags.
Immutable audit trail
Every extraction, review, approval and post — including touchless — is append-only.
Entity & menu scoping
Users see only assigned entities and menus — enforced on every request.
Statutory retention
Optional purge of file bytes years after posting. History is never deleted.
Ready for invoices that
reconcile themselves?
Whether you close the books with a payment reference or an ERP posting, Novio keeps PO · GRN · Invoice in lockstep. Access is provisioned by your administrator.
Email & password · admin-provisioned access