Stop matching invoices by hand.
Let Novio reconcile them for you.
Novio captures invoices, extracts the data, matches every line against PO and goods receipt, and sends your team only what needs attention.
Northwind Industries
PO-450018 · GRN-77831 · Net 30
May 12, 2024
Ready to approve
Click any stage to inspect the live logic
Multi-Source Intake & Auto-Splitting
Stage 01 of 05 · Real-time pipeline inspection
Novio monitors connected mailboxes, FTP dropboxes, and upload portals. Multi-invoice PDFs are separated on AI page boundaries.
Novio handles the routine.
Your team handles the exceptions.
Automatic touchless processing for clean matches, and instant variance insights for anything that deviates.
Acme Supplies
Global Parts Co.
One invoice.
One controlled path.
Novio moves each document from intake to posting with deterministic matching, explicit controls, and a complete audit trail.
Automated where safe
Routine invoices keep moving.
Reviewed where needed
Exceptions reach the right owner.
- 01
Capture
Smart Intake
Connect mailboxes or drop PDFs. Multi-invoice batch files are auto-detected and split automatically.
Outlook & Gmail Sync · Multi-PDF Auto-Split · Folder / Scanner Ingest
Zero Manual Sorting
- 02
Extract
PixelParse OCR
Proprietary spatial document vision reads messy vendor fonts, tax rates, currencies, and line items with 99.8% precision.
PixelParse Spatial OCR · Tax & GST Breakdown · Header & Line Fields
Template-Free
- 03
Connect
Gather PO & GRN
Automatically pairs the invoice with purchase orders and goods receipts across your systems.
PO Code Auto-Detect · Warehouse GRN Match · ERP Optional
Cross-System Binding
- 04
Reconcile
3-Way Match
Performs strict mathematical reconciliation on quantities, unit prices, discounts, and line totals.
Deterministic Math · Tolerances (e.g. ±2%) · Line-by-Line Audit
Zero Hallucinations
- 05
Decide
Human Approvals
Clean invoices flow touchlessly. Exceptions route to assigned approvers with plain-English reasons.
Touchless Auto-Close · SoD Segregation Rules · 1-Click Sign-off
Human In Control
- 06
Record
Audit-Ready Close
Posts straight into your ERP or exports audit packs with permanent tamper-evident logs.
Direct ERP Post · Batch CSV / Excel · Immutable Audit Log
Audit-Sealed
Built for real AP
Engineered specifically for the messy, real-world edge cases finance teams encounter every day.
Broken, Rotated & Scanned PDFs
Real vendor invoices are scanned at 150 DPI, photographed on phones, or have corrupted font tables. Novio PixelParse spatial OCR extracts data without manual templates.
Northwind Industries
✓ 99.9% ConfidencePO-450018
✓ Bound to GRN$12,120.00
✓ Tax & GST CheckedPartial Deliveries & Backorders
When a vendor ships 80 of 100 items, standard tools reject the whole bill. Novio approves the received portion ($7,600) and holds the $1,900 backorder variance.
Cross-Entity Duplicate Shield
Guards against double payments by comparing invoice numbers, totals, dates, and vendor profiles across all subsidiaries and historical batches in real time.
Deterministic Duplicate Check
Real-time scan across all 12 company entities
No ERP? Zero Problem
Operate immediately using Excel, CSV, or email workflows today. Novio provides the same enterprise 3-way matching engine whether you have an ERP or just spreadsheets.
Fits your current stack. Secures every dollar.
Deploy immediately without replacing your ERP, and enforce enterprise-grade security and immutable compliance from day one.
Fits the systems you already use
Start with email, PDFs, and spreadsheets today. Connect directly to ERPs, accounting systems, and custom APIs when you scale — with zero IT overhaul.
Automation without losing control
Strict segregation of duties, role-based controls, and a cryptographic, tamper-proof audit trail for every matched invoice.
Identity
- Entra ID
- Okta
- SAML / OIDC
Access
- Entity scoping
- Role-based access
- Least privilege
Process
- Approval gates
- Duplicate block
- SoD controls
Audit ID: REC-8849-AP
Event: Auto-Approved by Policy AP-104
Sign-off: Jane Doe (Head of Finance) · 09:41:22 UTC
Ask Novio
Your AI assistant for answers in seconds. Explains match scores, finds duplicates, and summarizes vendor discrepancies.
Try asking:
Novio AI Assistant
● Connected to invoice session
Why is line #3 on the Global Parts invoice held for review?
10:41 AMPO-450018 ordered 100 industrial valves @ $95.00 ($9,500.00). Warehouse receipt GRN-77721 only records 80 units received. The vendor billed for the full 100 units ($9,500.00). Novio approved $7,600.00 for delivered goods and placed a $1,900.00 hold on the 20 backorder units.
10:41 AM · Verified from audit trail